At present a lot of people can receive in excess of one hundred emails a day. Upon opening many prompt one to further action: And then there are the emails that you actually have to physically reply to. In this manner a single email may take up 30 minutes or more of the time. It is possible to literally spend hours attempting to keep on top of your inbox and just when you think you have conquered it, in pops another email.
It’s a scenario which is causing a great deal of anxiety and stress. It’s also a situation which is leading to a significant loss of focus and attention to other important daily tasks; a loss in productive time; a loss of income or even a loss in quality family time. Finding methods to regain control of your inbox so that you stop this virtual hemorrhage of your time and increase your productivity is therefore of paramount importance.
Among professionals, Google Mail or Gmail is rapidly becoming the preferred free email account system. One of the reasons for this is actually the effectiveness of its spam filter. It ruthlessly extracts mail spam mail that you can then delete with the click of a button. Otherwise spam mail is automatically deleted after 30 days.
Gmail also has a very efficient search function making it easy and fast to make use of keywords to search your email make up relevant email. However, there are several other advantages to using Gmail which can help to lessen the amount of time you may spend processing email. Listed below are 3 ways in which can be used cloudhq chrome extension to minimize the time you would spend working with email:
Label Your Email – Gmail enables you to label your email. This helps to make emails originating from a specific individual or company stay ahead of your other email. Once you’ve developed a label you can even search your emails using that label.
Colour Code Your Emails – Utilizing the labelling of your email a step further, you can even colour code the labels which you create. In choosing a colour for the label I recommend selecting a colour that is certainly normally connected with that individual’s website or even the person themselves. Colour-coding your emails make it simple to recognize the emails which you definitely wish to read.
Filter Your Emails – There are several emails from some people or companies that you may want or have to read promptly. In comparison, there could be other emails that you can review a weekly as opposed to on a regular basis. With the latter, you could make a filter to ensure that these emails are immediately brought to your designated folder and archived rather than exuclt direct for your inbox.
You can even “whitelist” emails coming from certain accounts so that they are never brought to spam. When putting together your email filter you can search for many email that satisfy the filtering criteria you’ve set up. You may then apply the filter to each of the emails that meet these criteria. If you wanted, you could then even archive each one of these emails simply by pressing a control button which can be an additional benefit of the Gmail system – it allows you to use an array of shortcuts. True, you have to invest some time learning the shortcuts but once you are doing you’ll discover that you can significantly decrease the time you spend processing email and dramatically increase your productivity.